Jim Hu over at Texas A&M University recently commented on a post here about NIH's strategy to enable Mac users to apply to Grants.gov using the PureEdge forms. In a post on his own blog, Jim ponders:
NIH has announced that soon all grants will have to be electronically submitted via grants.gov. This should be no problem...after all, NSF has been doing this for years via Fastlane.
You could convert your documents to pdf or upload several commonly used
formats (e.g. Word files) and their server would convert them.
Reviewers could download grant applications as pdfs or get the pdfs
mailed as CD-ROMs.
A large fraction of the journals also have gone to electronic
submission. As with Fastlane, the better systems just let you upload a
pdf. Scientists are already familiar with all of these pdf-based
systems, which work on Windows, Macs, Unix, Linux etc. So the logical
thing would be to just import the NSF system, right? Apparently not.
He goes on to say:
I wish someone would explain why this [using PureEdge] will be better than the platform-independent alternatives
Jim is clearly not a newbie grant applicant. He's done this a few
times, and understands the existing means of submitting electronic
grant applications down to a good technical level. So how come he isn't aware of the benefits of Grants.gov, why it exists, and what positive effects it will have and is having?
Grants.gov has an aggressive outreach effort to communicate its value to grantees (and, incidentally, federal grant-makers), and indeed this outreach effort has been very successful. But, if Jim's post is any indication, institutions and grantees are slipping through the cracks.
This is something that Grants.gov can fix, and I'm sure they're working on it. In the meantime, here's a quick summary of why Grants.gov's approach may prove better in the long-term:
- Before Grants.gov was designed, a thorough survey of all existing federal grants management systems was conducted. This concluded that none was suitable for government-wide deployment.
- Consistent data standards, applicable government-wide, is an underpinning concept for the creation of Grants.gov. This has already reaped significant rewards: many agencies are now standardized on the SF-424 data set as their basic grant application cover sheet, and most research grant applications can use the SF-424(R+R) data set. This will significantly reduce unnecessary burden on grantees by removing the requirement to maintain several different set of data schemas per federal agency.
- There are cross-platform e-forms standards, such as XForms, but they were not widely adopted at the time of Grants.gov's inception. Northrop Grumman (the systems integrator for Grants.gov) had to choose something, and PureEdge was it. None of PureEdge's competitors had a cross-platform solution at the time. Some do now.
- Before Grants.gov, and even today (to a slightly lesser degree), applying for multiple federal grants was an invitation to the Tower of Babel: every agency did it differently, every agency required different data, and grantees were left to figure it out as best they could. Grants.gov aims to fix that: one portal for all federal grant applications. That's one place to access the $540 billion pot of federal grant money.
The fact is, getting to the nirvana that Grants.gov promises was always going to be a long and perilous road. The PureEdge/Mac platform problem is just one pothole along the way. (It happens to be a quite deep and dangerous one, in my opinion, but I'm sure the 85% of computer users that use Windows disagree!) As someone who's been involved in federal grant-amking systems for a few years, I happen to believe that the frustrations of this, the medium-term, are worth the longer-term objectives of improved efficiency and access for all citizens to federal grants funding. That probably won't make Jim Hu much happier in the meantime but it may at least give him a reason to believe in what Grants.gov has set out to achieve, and to work toward that goal...rather than being unaware of it.